From GTALUG

Contents 1 Executive Meeting - 2007-09-24 1.1 Old Business 1.2 Ongoing Business 1.2.1 Ontario LinuxFest 1.2.2 IT360 1.2.3 Wiki 1.2.4 October: Elections 1.2.5 Financial Report Runthru 1.2.6 Membership Cards 1.2.7 Talk Coordinator

Executive Meeting - 2007-09-24

Old Business

• See Executive:2007-08-27
• Plonk funds - shift to October...

• Software Freedom Day: Aftermath (empty of sound or fury...)

Ongoing Business

Ontario LinuxFest

• Who's responsible???
• OntarioLinuxFest
• We clearly won't be putting up the hi-tech booth; should update plans with the PVC plumbing information for future work
• What do we need for OLF?
  • Tables - Drew to bring this - 8x3
  • Drapery - Drew has this
  • Posters? Gord to get an easel + bristol-board
  • Buttons - Drew to bring remainders of buttons, box of paperwork
  • Handouts?
    • Chris found biz card stock at $6/250 that can be run thru laserprinter and will build something

• CLUE wants GTALUG to participate in the "Bearpit Session" (on advocacy)

IT360

• Will be happening in 2007
• More happening...

Wiki

• MediaWiki upgrade plans?
  • Last month, Drew was hoping "soon now."
  • Not much visible; Drew has been setting up a Fedora Core 5 system (needful for PHP v5) and a MySQL cluster
• Gradual plan to document board activities, publicizing once documenting it has become a "good habit"
  • We're up to 2 months of documentation in a row; once we hit six months, it's fair to declare "openness."
• We've got a copy of bylaws + constitution online - need to verify that it's legit before putting it on the wiki (and probably locking it down!)
  • Thanks to Bill for providing the electronic copy
  • After examination, the copy is clearly very out of date
  • Chris has borrowed the Official Copy; will upload PDFs of the relevant material
    • 
• FYI, Chris updated Membership and created Formal GTALUG membership on the wiki

October: Elections

• Returning officer: Bill Thanis
• Nominations
  • People in / away
  • Need to publicize requirements (e.g. - Canadian resident who has not declared bankruptcy)
  • Bill will be handling a submission process for would-be nominees (action item - Bill Thanis)
    • This should address the matter of handling having nominees that may be unable to be physically at the October AGM.
  • Members who joined at IT360 - still to be treated as members at election time
• Should open issue as to when the executive meeting should be held
• David Patrick should send Board a list of possible Board candidates
• Bill should send Herb Richter an email enquiring of his interest in Board / Executive

Financial Report Runthru

• Chris has drafty statements
• Will send on to Bill Thanis

Membership Cards

Chris was to bring the box of membership cards - forgot them. Oops.

Chris will drop the box off @ Drew's.

Talk Coordinator

• Robert Brockway has asked to step down
• Drew Sullivan needs to send him a note to thank him for his assistance
• Amos_H._Weatherill proposed as candidate
• Make new list: tlug-talk, with Amos as main poster, place to coordinate talk contacts
• Amos should contact Robert to see if there's a "pipeline" left...